Home > Bookings

Bookings


GENERAL

If you are interested in conducting research on the 3T Siemens MRI scanner you will need to provide us with details of your study, ethics approval and an indication of your funding status. This information can be sent to cubic@uct.ac.za

We are using Calpendo booking system, all bookings are to be made via the following webpage: http://cubic.calpendo.com

 

USER / PROJECT REGISTRATION AND SAFETY TALK

In order to book the resources at CUBIC-UCT you will be asked to register as a new user on the page above. After the registration approval from one of our administrators (Marcin Jankiewicz/ Thandi Davids) you will get full user access to our booking system. Refer to Resources page for a list of available resources at CUBIC-UCT.

In order to book the scans you will need to create or associate yourself with a new project (Create Project under Projects tab in Calpendo). To get your project approved you will need to supply Calpendo with Ethics and Imaging Documentation (including Imaging Questionnaire, with details of your imaging protocol).

Moreover, you will need to schedule a Safety Talk with one of our radiographers.

After successful user and project registration as well as attendance of Safety Talk, will you be allowed to start making your booking.

 

SLOT DURATION

A minimum slot/scan duration at CUBIC-UCT is half an hour. However, research studies have to book a minimum of one hour of scanning. Private patients can start with a half an hour slots. Also notice that  current business hours are:

Monday - Friday                           08h00 – 20h00

 

RATES

  • Rates for research studies funded by SA funding agencies will be R2916.11 (excludes VAT)
  • Rates for research studies funded by international funding agencies (e.g. NIH)  will be fixed at R3681.02 (excludes VAT)
  • Private patient rates will be based on typical medical aid rates.
  • Rates for clinical research are negotiable and dependent on the study volume. (i.e., study duration and a number of subjects to be scanned).

Note for users from outside of UCT: The prices exclude VAT.

 

CANCELLATIONS

Scans cancelled more than 14 days prior to the scan will be free of charge. Cancellations between 14 and 7 days prior to the scan will be billed at 50% of the scan fee, cancellations between 7 and 3 days prior to the scan will be billed at 75% of the scan fee and 100% (full fee) will be billed for cancellations done less than 3 days prior to the day of scanning.

By accepting the terms and conditions and making the bookings electronically the Cubic unit is permitted to debt their funds for the hours booked at the agreed upon rates. 

PAYMENTS

Payment procedures must be discussed with our Business Manager (Mr Daniel Doetz) before commencement of studies or scanning of pilots.

Access to Data (for external users)

The university requires that all non-UCT users, who want to access CUBIC data server, to have a valid UCT 3rd Party email account.  Please complete BAS03 form and return it to us (i.e. CUBIC staff):

http://forms.uct.ac.za/bas03.doc

You can find more about accessing you data, here.